≤ 60 secTarget automated first response
/ Client operating proposalPricing guideFuture Motor Lease•17 July 2026
A response system
your team can own.
Build and stabilise a managed AI response layer over ninety days. Respond to every new enquiry, capture the right context and hand the opportunity to the right person without forcing a full HubSpot migration on day one.
- Capture
- Respond
- Hand over
≤ 2 weeksTarget controlled launch*
90 daysManaged launch and optimisation
Recommended starting point01 / The decision
Start with immediate response.
Make voice the next earned step.
WhatsApp and web create the fastest, lowest-risk route to measurable improvement. Voice, reactivation and migration activate only after the core handoff works.
Launch the response foundation and approved WhatsApp journey first.
Measure qualification, callback routing and advisor takeover with real enquiries.
Activate inbound and outbound voice only after scripts, controls and QA pass.
CRM postureParallel pilot
Keep HubSpot while the new response journey proves itself.
Voice postureControlled expansion
Price the option now; activate traffic after scripts and QA pass.
Ownership postureOperating asset
After ninety days, choose platform-only, supported or managed continuation.
Why this matters now
Growth is exposing
the response gap.
More leads entering a slow or inconsistent follow-up process create a larger backlog, not a stronger sales engine.
Reported daily lead volume that needs consistent response and routing.
A concentrated after-hours backlog before the team returns.
Vehicle and pricing answers need an approved source of truth.
The operating layer
One journey from enquiry to next action.
The technology is not the product. The product is a repeatable operating workflow that gives the customer speed and the team useful context.
01
Capture
Website, WhatsApp, Meta and missed-call enquiries enter one visible pipeline.
02
Respond
The assistant acknowledges intent immediately and asks one useful question at a time.
03
Qualify
Published starting criteria, vehicle interest, budget and preferred next step are captured safely.
04
Hand over
The right advisor receives the lead, a concise summary and a clear next action.
05
Measure
Response, engagement, handoff and conversion signals reveal what to improve next.
Human-only decisions
Approval, decline, affordability, final pricing, vehicle availability, contracts, sensitive documents and liability remain with authorised Future Motor Lease team members.
Success will be measured by
- First-response time
- Qualification completion
- Advisor handoff rate
- Missed-call recovery
- Open-enquiry backlog
Functional Conversation AI demo
Test your
possible AI agent.
The assistant lives in a separate Future Motor Lease mock environment. This is not a website proposal. It shows how the agent converses, answers approved questions, captures intent and prepares a useful handoff.
- Answers approved questions
- Captures useful lead context
- Hands the conversation to a person
Open the functional demo Live mock environment
Live mock environmentConversationLive with AI assistant
CustomerI'm looking for a rent-to-buy vehicle.10:14 AM
AI assistantI can help you narrow the next step. What monthly budget range are you working with?10:14 AM
CustomerAround R8 000.10:14 AM
AI assistantThanks. I'll capture that and arrange the right advisor follow-up.10:15 AM
What the recommended suite includes
A bounded launch scope.
Enough to work, small enough to control.
Clear limits protect both teams. Anything beyond this foundation becomes an approved expansion module rather than an informal addition.
Recommended foundation
One ORBITxi operating workspace
Core fields, permissions, lead-source tracking and one primary rent-to-buy pipeline.
One Conversation AI agent
WhatsApp and website response using approved public knowledge and human-only decision rules.
Connected lead capture
Website chat plus WhatsApp and Meta conversation connections where account access permits.
Up to five launch workflows
Qualification, callback booking, advisor assignment, human handoff and no-response follow-up.
One callback calendar
A controlled booking route with internal summaries and clear takeover conditions.
One performance view
Basic reporting for source, response, engagement, handoff and opportunity stage.
Safety and governance
Opt-out handling, sensitive-data restrictions, AI pause rules and human escalation.
Ninety-day managed launch
Monitoring, conversation review, workflow refinement, team feedback and monthly reporting.
Not included in the recommended suite
- Voice AI
- Full HubSpot migration
- Historical database reactivation
- Custom inventory integration
- Billing automation
- Document systems
- Custom APIs
- Advanced dashboards
- New departmental pipelines
Definition of doneSee what must be true before the controlled launch is complete
Channels connected
The approved website and WhatsApp entry points create visible contacts and opportunities.
Knowledge approved
Published criteria, process answers and operating boundaries are reviewed by Future Motor Lease.
Handoffs tested
Qualification, advisor assignment, callback booking and escalation work with realistic test enquiries.
Safety checked
Opt-out, sensitive-data, failure, after-hours and human-only decision rules pass QA.
Reporting visible
Response, engagement, handoff and pipeline signals can be reviewed by the named owners.
Team prepared
The people taking over conversations know what arrives, where it appears and what happens next.
What this controlled launch avoidsProof before complexity.
- A premature full CRM migration
- Uncontrolled historical outreach
- Automated approval or affordability decisions
- Variable spend without clear cost layers
Implementation roadmap
Target a controlled launch in two weeks or less.
Use ninety days to stabilise the asset.
The launch clock begins after access, decisions and approved knowledge are ready. Complex integrations, data remediation or migration extend the estimate.
Approve and align
Commercial acceptance, owner nomination, access, approved rules, knowledge and data dependencies.
Map the operating journey
Sources, ownership, approved knowledge, handoffs, permissions and success measures.
Build and connect
Workspace, pipeline, agent, lead capture, calendar and internal routing.
Test and launch
Safety, opt-out, failure, handoff and reporting QA before controlled traffic.
Manage and optimise
Review real conversations, fix friction and establish the evidence for continuation or expansion.
Future expansion
Build what proves valuable next.
The first ninety days reveal where additional automation will create the strongest return. These modules are scoped only when the evidence supports them.
- Inbound and outbound Voice AI
- Historical lead reactivation
- Document and application reminders
- Billing and failed-payment communication
- Vehicle inventory integration
- Email, SMS and WhatsApp nurture
- Referral-partner workflows
- Management and advisor dashboards
Build what proves valuable next.Safety, data and governance
Automation only works
when the boundaries are clear.
The recommended response layer uses minimum necessary data and explicit human gates.
- Acknowledge every approved enquiry
- Ask approved qualification questions
- Capture routing and vehicle context
- Prepare a clear human handoff
- Affordability
- Approval
- Final pricing
- Vehicle availability
- Contracts and liability
Minimum necessary data
Open chat captures routing context, not identity documents, bank statements, payment information or passwords.
No automated approval
AI never makes final affordability, approval, pricing, contractual or liability decisions.
Controlled outreach
Historical leads require approved consent, suppression, sender identity and opt-out controls before activation.
Trusted operating data
Inventory, prices and availability require an owner-approved source with clear human exceptions.
Opt-out handlingAI pause rulesHuman escalationApproved knowledge only
Interactive proposal / estimate lab
Build a starting point.
See what changes the cost.
The interactive model is the best way to see how each choice changes the estimate. The downloadable pricing guide records the complete catalogue and commercial terms. Neither replaces ORBITxi's manual recommendation, technical validation or final scope.
Every estimate separates setup, subscriptions, AI licensing, management and variable channel usage.
01 / Starting point
Choose the depth that feels useful now.
Start small enough to prove quality. Add deeper implementation only where the operating value is clear.
02 / AI usage lab
Model the month before choosing the licence.
Pay-as-you-go is token and minute based. The Full AI Suite becomes more compelling as voice volume and operational complexity rise.
Conversation AI6 500 estimated AI responses
Voice AI1 600 combined minutes
Paid WhatsApp templatesService replies are not modelled as paid templates
Estimated AI layerFull AI Suite is the operating fit
Compared with AI Pay As You GoR74 premium for cost certainty
Carrier calls, WhatsApp and number rental are common costs and remain outside this comparison.
AI messages and voice processing are estimated from model tokens and minutes used.
Testing, setup and genuinely light usage.Includes 1,000 Conversation AI responses and 100 combined Voice AI minutes each month.
Moderate usage that stays close to the included limits.Conversation AI and inbound, outbound and widget Voice AI are included subject to fair use.
Cost certainty, meaningful voice usage and room to expand without re-pricing every interaction. First 30 days funded by ORBITxi when signed by 31 July03 / Scope builder
Select the operating capabilities that matter first.
Implementation bundle discount0%1 eligible additions selected · maximum 10%
Voice Pair Bundle Select Inbound + Outbound Voice AI together for R9 950 setup, saving R1 500 versus buying them separately.
1 addition 0%2 to 3 additions 5%4 to 5 additions 8%6+ additions 10% max
Discounts apply only to eligible implementation work. Platform, AI licensing, management, WhatsApp, numbers, usage and assessments are excluded.
17%launch ready
05 / Readiness gate
A fast launch depends on decisions being ready.
Select what is already available. Missing inputs are resolved before the launch clock starts.
- Journey design and configuration
- Build, testing and launch QA
- Ninety-day review and optimisation
- Account access and named owners
- Accurate rules, policies and knowledge
- Timely feedback and operational decisions
- Qualification and handoff rules
- Scripts, boundaries and launch traffic
- Expansion, migration and new campaigns
Indicative controlled-launch windowTarget: 10 business days after readiness gateComplexity score 3. The estimate begins after access, approvals and required data are available.
06 / Generated roadmap
Prove the system first. Expand from evidence.
- Response Foundation
- WhatsApp Integration
- Nothing selected for this phase
- Nothing selected for this phase
07 / Full commercial summary
See how every cost layer works together.
Indicative only. ORBITxi will issue a manual recommendation and final scope after reviewing your configuration, access and data.
Selected commercial architecture2 components · Full AI Suite
- 01
Setup and implementation2 selected components
- Response FoundationR6 490
- WhatsApp IntegrationR1 490 + R475/mo
- R7 980
- 02Platform subscriptionWorkspace, configured assets and continuity
- R850 / mo
- 03AI licenceFull AI Suite · selected channels only
- R2 490 / mo
- 04DFY Managed LaunchMandatory for the first 90 days
- R2 490 / mo
- 05Channel subscriptionsWhatsApp and selected recurring add-ons
- R475 / mo
- 06Estimated variable usageCarrier calls, number rental and paid templates
- ≈ R203 / mo
- 07After day 90 serviceDWY · Supported
- R1 990 / mo
ImplementationPlatformAI licenceManagedChannels & usage
Estimate, not final quotation
The final commercial recommendation follows scope, access, technical and data review.
Human decisions remain human
Approval, affordability, pricing, availability, contracts and liability are never delegated to AI.
Provider costs can move
Exchange rates, carrier charges, model rates and platform terms are confirmed before activation.
Commercial terms
Clear boundaries from day one.
The estimator is a planning aid. ORBITxi's written recommendation, final scope schedule and service agreement govern the engagement if accepted.
- 01
Payment
50% of implementation on acceptance and 50% when the approved system is ready for controlled go-live. Monthly platform, management and selected AI licence charges are paid in advance.
- 02
Initial term
Three managed months from controlled go-live. Continuation is selected before day ninety and then runs month-to-month unless otherwise agreed.
- 03
AI architecture
The selected ORBITxi AI architecture is enabled per operating workspace. Usage-based AI is estimated from model tokens and processing minutes. Subscription tiers use the quoted ORBITxi supplied rate and may be subject to fair-use protections.
- 04
Trial credit
When the agreement is signed by 31 July 2026 and the Full AI Suite is selected, ORBITxi will fund the first thirty days of that licence. The credit applies once, has no cash value and excludes carrier, messaging, WhatsApp, numbers and specialised variable usage.
- 05
Channel usage
Phone calls, paid messages, WhatsApp template usage, numbers, verification and related charges remain separate even when an AI subscription includes the AI processing component.
- 06
Estimator assumptions
Displayed totals are indicative and use stated assumptions for exchange rates, model context, call mix, channel activity and selected scope. They are not a binding quotation and are refreshed during final scope review.
- 07
Bundle discounts
Any displayed discount applies only to eligible implementation modules and is capped at ten percent. It does not reduce the foundation, assessments, subscriptions, AI licensing, management, usage, numbers or third-party charges.
- 08
Change control
New agents, workflows, pipelines, campaigns, integrations and material revisions require a written estimate or approved work packet.
- 09
Client changes
ORBITxi is not responsible for errors caused by unauthorised client changes, third-party updates or modifications outside the managed scope.
- 10
Dependencies
Features, pricing, approvals and availability controlled by channel, telephony, AI and infrastructure providers may change. ORBITxi will confirm current activation requirements before final acceptance.
- 11
Outcomes
ORBITxi commits to the agreed implementation and service process, not guaranteed sales, approvals, conversion, revenue, platform uptime or perfect AI accuracy.
- 12
Validity
This proposal is valid until 31 July 2026. Prices exclude VAT if applicable and remain subject to final access and technical assessment.
×
The next safe step
No commitment from the calculator.
A clear recommendation from ORBITxi.
Use the estimate to understand the moving parts. ORBITxi then reviews the configuration, access and data dependencies before recommending the right starting scope.
Select the capabilities and usage assumptions that feel relevant now.
Use the commercial summary to copy the configuration for manual review.
Reply to the proposal email. ORBITxi will return a recommendation and scope-review path.